An essential requirement of leading an efficient life involves knowing how to manage your time, or diary management. Good diary management can help you realize your goals more efficiently, so it’s vital to learn the secrets of successful diary management. This article will show you what you need to know about effortless scheduling and efficient diary management so that you can maximize your productivity and ultimately lead a more successful life. Here are some tips that will help you become a better manager of your time.
1) Create Free Time
While we’re often encouraged to make time, it’s actually more helpful to make free time. Successful people don’t use their valuable time to sort through their overflowing inbox or check Facebook notifications; they do what they need to do and then put down their device(s) and do something else. If you want a happy life—and who doesn’t?—it helps if you learn how to create free time in your day-to-day.
2) Don’t Be Afraid To Ask For Help
Whether you have a receptionist or manage your calendar all by yourself, ask for help. It’s okay to be busy, but it’s not okay to be overbooked. Clients expect your business to run efficiently and smoothly, and if it doesn’t, they will find someone who can get things done on time. If you are just starting out, take advice from others on the different ways of scheduling your appointments to see which approach you think will work best for you. Join the Savvy facebook group for your industry to get support and ideas from professionals in your line of work, and to learn their tips on effortless scheduling.
3) Use Software for appointment effortless scheduling
Yes, there are a variety of online booking platforms out there—but sometimes it’s worth going with software designed specifically for scheduling appointments to your own industry. As long as you have a PC or a Mac and a few free minutes, you can log in to Savvy and start inputting your bookings immediately. Better yet, because everything is stored in the cloud, it doesn’t matter where you are you will always be able to access your diary. Online scheduling software saves you loads of time, clients can book themselves in and the system sends them reminders automatically, freeing up you to enjoy other things outside of work!
4) Find your best clients
The first step to scheduling effectively is price correctly and identify your best clients. You might find that only 80% of your revenue comes from just 20% of your clients. You can use that information to better understand where you need to focus your time and energy when it comes to scheduling. Fewer clients that spend more money can save you a lot of time and stress and not affect the revenue of your business. Saying no to clients that take a lot of time and cost you more than they spend is a really important step to having a successful business. Savvy’s customer sales report can help with this.
5) Prioritize Admin Tasks
The best way to reduce stress, conserve energy and get more done is to prioritize your tasks. If you’re feeling overwhelmed by everything you have to do, prioritize your tasks first. Once you know what’s most important, you can focus on accomplishing those tasks rather than jumping from one task to another. By prioritizing your work, you’ll achieve more over time and minimize stress levels. You’ll be amazed at how much more productive you are once you learn how to prioritize tasks effectively.
6) Automate Repetitive Tasks
Find a way to do mundane tasks automatically. For example, if you have clients that come once a month, book them in for the year in one go using Savvy’s recurring appointments. If your clients pay the same every time they come set up a payment plan in Savvy so invoicing and payments are taken care of once for the whole year. Use Savvy for auto reminders and one click messaging to deliver excellent communication every time for every client at the click of a button. These small actions can give you back at least two hours each week.
7) Be Ready To Change Plans On The Go
Whenever you create a plan of attack, be ready to change it if and when things don’t go as expected. This way, you can easily cope with changes in your schedule and adjust accordingly. You can even give yourself a “spare” day in your Savvy calendar once a month to reschedule for any appointments that have had to be changed. Having that time allows you to be flexible and takes the stress out of rearranging appointments.
8) Use a Software System That Meets Multiple Business Needs
One of scheduling’s biggest challenges is that it’s a very individual exercise. There are thousands of scheduling applications out there, and most of them fit a specific use case. So many businesses find themselves with different software for managing client info, as a calendar, for creating and sending contracts, for bookkeeping and accounting, for taking online bookings, for advertising their business, for websites and galleries, for email marketing and for cinvoicing, card machines and point of sales solutions. Not only is this expensive, but it’s also 7 different softwares to learn and keep updated.
Try Savvy for effortless scheduling and learn one system that does everything in one place!